DESKTOP
Full power at the office
INDOOR PLAYGROUND MANAGEMENT PLATFORM
FILL EVERY WEEKEND
WITH PROFITABLE PARTIES
Bookings, supplies, animators, payments — everything organized, nothing forgotten, every party profitable. One-click offer-to-contract flows, QR staff check-ins, and instant supply allocation.
Happy parents book again. And they tell 10 friends. Make every single party count.
MONTHLY SUBSCRIPTION STARTS NOW
YOU GET A 45-MINUTE ONBOARDING SESSION
The first button starts the monthly subscription and includes a 45-minute onboarding session.
TRUSTED BY 500+ BUSINESSES
★★★★★
500+
BUSINESSES GROWING
17
POWER MODULES
+3h
SAVED PER DAY
99.9%
UPTIME
▸PRODUCT WALKTHROUGH◂
SEE iPLAN DIGITAL
IN ACTION.
Watch the full product tour and see how real business owners manage everything from one dashboard — in under 1 hour. See one-click offer-to-contract flows, QR check-ins, Gantt planning, instant stock distribution, and more.
▸MULTI-DEVICE◂
YOUR BUSINESS IN YOUR POCKET.
ALWAYS SYNCED.
Laptop at the office. Tablet in a meeting. Phone on-site. Your data is always up to date — one web platform, zero installations, instant access from anywhere.
LAPTOP
Meetings & remote work
TABLET
On-site inspections
MOBILE
Instant access anywhere
Built for space owners who are done with party chaos:
Weekends are pure stress
Three parties back to back. The cleaning crew is late. Supplies ran out. The animator called in sick. You're running around fixing everything instead of running your business.
You don't know what's profitable
The unicorn package seems popular — but after decorations, animator fees, food waste, and cleaning, are you actually making money? You should know this.
Parents complain and don't return
One late cake. One dirty bathroom. One missing balloon arch. That's all it takes to lose a 5-star review and 10 potential referrals.
Everything runs on memory
Bookings in a notebook, supplies in your head, payments on scraps of paper. One forgotten detail and the whole Saturday falls apart.
YOUR BUSINESS TRANSFORMATION
Profit & predictability
Losses & chaos
2 parties in the same slot — one angry parent, one 1-star review
Profit & predictability
Centralized calendar with auto-blocking — zero overlaps, every slot protected
Losses & chaos
Balloons ran out mid-party — 50 EUR rush order from another supplier
Profit & predictability
Stock alerts that trigger before you run out — order on time, at normal price
Losses & chaos
The Premium package earned 800 EUR but cost 750 EUR
Profit & predictability
Real profit report per package — see instantly what’s worth promoting
Losses & chaos
3 parents haven’t paid the balance — 1,200 EUR stuck
Profit & predictability
Automatic advance + balance tracking — know who owes, send reminders
Losses & chaos
The trampoline broke Saturday at 2 PM — the 3 PM party is ruined
Profit & predictability
Scheduled preventive maintenance — prevent the breakdowns that kill weekends
THE COMPLETE SOLUTION
- ZERO OVERLAPS
- STOCKS ALWAYS FULL
- REAL PROFIT PER PARTY
"Every weekend is full, every party is profitable."
MOBILE APP
Your animation team, coordinated from the palm of your hand
Bookings, classes, equipment and schedule — instantly visible on their phone
Staff see the daily schedule, bookings, and available equipment directly in the app. Clients confirm attendance, receive access info, and use digital tickets without front-desk congestion. You coordinate teams and events in real time with zero chaos and full control during peak hours.
The iPlan Digital app for play spaces — how events are coordinated
FEATURES
YOUR BUSINESS ENGINE
19 modules that turn party chaos into a smooth, profitable operation — from booking to successful party. One-click flows from quotes to contracts, QR staff tracking, and instant supply distribution.
Compare event supply offers
OFFERS
Centralize party consumables, decorations, and services, compare supplier offers, and see true package cost per event.
Choose the right offer for each party without sacrificing margin.
Event orders with margin
ORDERS
Turn selected offers into event-specific orders, choose theme-based items, apply commercial margin to sold packages, and verify expected profit.
Launch orders on time while preserving margin for every party.
Custom packages
QUOTES
Calculate package costs (play time + menu + decorations + animators). Create custom packages for themed parties (unicorn, superheroes, princesses). Adjust prices by day (weekend/holidays/vacation). Generate professional PDF quote with logo and complete details. Track quote status (sent/accepted/rejected). Convert any accepted quote into a contract with one click — all package items, services, and pricing transfer automatically. Push party supplies directly to your purchase list for immediate ordering.
One quote becomes a contract AND a supply order in seconds. Send 3 package options and close the party booking faster than ever.
Safety and protection
CONTRACTS
Online document signing for contracts generated in the platform and uploaded PDF files, with full approval traceability. Create the contract from the accepted quote. Include safety and liability clauses (parental consent, space rules). Manage contracts with animators and suppliers completely. Set advance (50%) and clear payment terms. Manage last-minute changes documented (number of children change, theme). All package items and services from the approved quote are auto-imported — zero re-typing, every detail preserved.
Quotes flow into contracts seamlessly. Parent receives complete contract with clear rules. Every package detail is perfectly carried over.
Supplies and decorations
PURCHASES
Create orders for supplies directly from the app (napkins, cups, balloons, plates). Compare prices from suppliers. Link purchases to events and see real cost per party. Get alerts when supplier delays delivery. Generate purchase reports by event/month/supplier. Items from quotes flow directly into your purchase list. After purchasing, add any supply to stocks with a single click for complete traceability.
From party quote to purchase to storage shelf — one seamless pipeline. Know exactly how much supplies cost for each party.
Invoicing and collections
INVOICES
Create invoices quickly after each organized event. See instantly which parents paid the advance (50%) and the remaining amount. Collect quickly (cash/card/transfer) and mark payments in system. Track all collections and arrears per event. Identify parents who haven't fully paid.
Know exactly what you've collected today and what's due. See all arrears per event.
Collections by event type
REVENUES
Track money collected from party packages, workshops, food add-ons and extra services in one place. See which bookings are fully paid, which balances are still open and which event formats generate the strongest cash flow.
You know exactly what each event type brings in and what still needs to be collected before the weekend hits.
Real-time supplies
STOCKS
Track exactly what supplies you have (food, drinks, decorations, toys). Avoid ordering products you already have in storage. Transfer supplies between locations if you have multiple spaces. Get alerts when stock drops below minimum level. Calculate real supply cost for each organized party. Purchased items land in stocks with one click. Distribute supplies to specific events or party themes with one click — allocating materials across parties is instant.
Allocate unicorn decorations to Saturday's party, superhero balloons to Sunday's — one click each. Never run out mid-event.
Equipment and games
INVENTORY
Keep records of all play equipment with status and condition (slide, trampoline, ball pit). Schedule maintenance and safety checks preventively. Track repair and replacement costs per equipment. Allocate equipment for events and track usage. Generate wear reports and plan replacements at the right time. After purchasing new equipment, add it to inventory with one click. Transfer play equipment between venues instantly.
One-click transfers between venues. Know when equipment needs replacing before it breaks and ruins the party.
Team tasks
TASKS
Schedule mandatory daily cleaning and disinfection. See real-time event preparation (decorating, menu check). Instantly identify issues affecting planned parties. Team attaches confirmations after each safety check. Set checklists for each event type (birthday, christening, team building).
Team knows exactly what to do before each party. Space is spotless and safe without you reminding them.
Real employee hours
TIMESHEETS
Each animator/employee logs entry/exit from phone. Calculate real staffing cost per organized event. Identify employees doing overtime generating extra costs. Export timesheet data for payroll at month end (fixed + event commission). Identify animators most appreciated by parents through feedback. QR code scanning at space entrance and exit — animators and staff scan to clock in, scan to finish. Timesheets are calculated automatically. Split staff hours across multiple events and locations to ensure 100% team coverage.
Animators scan a QR code at the door and they're clocked in. Real costs per event, per staff member — zero manual tracking.
Labor per event
LABOR
Track the real labor behind each party, workshop, and weekend slot: setup, animation, supervision, cleaning, and teardown. Compare planned staffing with actual hours, identify which event formats consume the most team capacity, and protect margin on busy days.
You see the true cost of every event format, so pricing and staffing stop relying on guesswork.
Animator leave planning
LEAVE
Plan animator, cleaning, and front-desk leave against bookings and peak party slots. Avoid being understaffed on weekends, coordinate substitutions early, and keep your event calendar covered even during school holidays and busy seasons.
You maintain party coverage without last-minute panic because leave is visible next to the booking load.
Parents and repeat families
CLIENTS
Manage parents, repeat families, school groups and new leads with complete event history in one client module. See preferences, budgets, favorite formats and follow-up opportunities before the next celebration is booked.
You build repeat bookings because each family relationship stays organized and personal.
Animators and support team
EMPLOYEES
Keep animator, front-desk and cleaning staff records organized with assignments, documents, schedules and performance context. See who can cover busy weekends and where staffing needs support before the calendar fills up.
You protect event quality by planning with real team availability.
Party and event suppliers
SUPPLIERS
Keep cake shops, balloon vendors, external animators and decoration partners organized with packages, availability, prices and feedback history. Match the right supplier mix to each event without searching across chats.
You confirm events faster because every supplier option is ready to reuse.
Complete parent database
CONTACTS
OCR scanning for ID cards and passports in contacts, clients, and employees so data is auto-filled from scanned documents. Keep all parent data with preferences and complete history (organized parties, preferred themes, children allergies). Manage supplier database (cake, balloons, external animators). Segment clients by preferred party type and budget. See complete history and event frequency for each client. Export lists for targeted marketing campaigns and promotions.
When the parent returns after a year, you know exactly what theme the child had and what they liked. Personalized experience.
Complete event scheduling
CALENDAR
Visualize all bookings and events by week/month. Schedule parties with full team visibility. Coordinate animators with event schedule without overlaps. Block intervals for cleaning and maintenance between parties. See space availability for new bookings.
No more sitting by the phone to schedule. See exactly what's happening when.
Event preparation notes
NOTES
Capture internal notes for allergies, party preferences, incident reports, supplier reminders and follow-up tasks. Keep event context easy to reuse so each team member starts prepared, not guessing.
Important details follow the event from booking to execution instead of getting lost in messages.
Photos and documents
FILES
Organize party photos for parents and portfolio. Access contracts and confidentiality agreements instantly. Share packages and offers with potential clients. See document change history and service evolution. Search quickly across all files and photos by date or client.
Parents receive photo link from the party the same day. You have portfolio for social media promotion.
PRICING
INVEST IN GROWTH.
NOT IN CHAOS.
Less than 1 EUR per day to save 3+ hours daily. What's an hour of your time worth? Do the math.
QUICK START
25
EUR + VAT added separately/month
Everything you need to get started. Full access to all modules.
Start with a free 14-day trial. No card is required now. After the trial, continue with 25 EUR/month + VAT only if you want to.
- All 19 modules – zero hidden limitations
- Cancel anytime – no long-term obligation
- Start today – ready to work in under 1 hour
- Fast technical support when you need it
- Work from anywhere – any device
- Free updates – new features monthly
- Automatic backup – your data is safe
- Unlimited events – all your parties
SAVE 50 EUR
SERIOUS GROWTH
20,83
EUR + VAT added separately/month
250 EUR/year + VAT added separately
Pay 10 months, get 12. VIP support and premium features included.
Start with a free 14-day trial. No card is required now. After the trial, continue with 250 EUR/year + VAT only if you want to.
- Save 50 EUR – pay 10 months, get 12
- VIP priority support – your issues resolved first
- Personalized setup – dedicated specialist for you
- Early access to new features – test before everyone
- Free team training – maximize your results
- Custom reports – dashboards for your space
- Personal account manager – someone who knows you
- Premium security – priority backup and 24/7 support
- Custom integrations – we connect with what you already use
- Private community – networking with successful space owners
FREE 14-DAY TRIAL
READY TO RUN YOUR BUSINESS
WITHOUT THE CHAOS?
Every day without iPlan Digital is a day of lost revenue, wasted hours, and invisible problems. One-click offer-to-contract flows, QR timesheets, Gantt planning, instant stock distribution — everything a business needs. Start your subscription today — results in 30 days or less.
CONTACT
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I run an entertainment space and want to see how this organizes my parties...
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