DESKTOP
Full power at the office
GYM & FITNESS MANAGEMENT PLATFORM
STOP LOSING MEMBERS
YOU DIDN'T KNOW WERE LEAVING
See every subscription, every payment, every at-risk member — before they walk out the door. QR check-ins, one-click offer-to-contract flows, and automatic timesheets included.
The gym owners who win are the ones who see everything. In real time.
MONTHLY SUBSCRIPTION STARTS NOW
YOU GET A 45-MINUTE ONBOARDING SESSION
The first button starts the monthly subscription and includes a 45-minute onboarding session.
TRUSTED BY 500+ BUSINESSES
★★★★★
500+
BUSINESSES GROWING
17
POWER MODULES
+3h
SAVED PER DAY
99.9%
UPTIME
▸PRODUCT WALKTHROUGH◂
SEE iPLAN DIGITAL
IN ACTION.
Watch the full product tour and see how real business owners manage everything from one dashboard — in under 1 hour. See one-click offer-to-contract flows, QR check-ins, Gantt planning, instant stock distribution, and more.
▸MULTI-DEVICE◂
YOUR BUSINESS IN YOUR POCKET.
ALWAYS SYNCED.
Laptop at the office. Tablet in a meeting. Phone on-site. Your data is always up to date — one web platform, zero installations, instant access from anywhere.
LAPTOP
Meetings & remote work
TABLET
On-site inspections
MOBILE
Instant access anywhere
Built for gym owners who are done guessing:
Members vanish silently
They stop showing up, their subscription expires, and you only realize it when the revenue is gone. You need eyes on every member, every day.
You can't predict next month
How many renewals? How much cash? You should know this today, not on the 1st when it's too late to act.
Everything lives in 5 places
Memberships in a notebook, payments in your head, class schedules on WhatsApp, contracts in email. Every gap costs you money.
You're tired of surprises
Unpaid invoices, double-booked classes, expired memberships nobody flagged. You want one place where the truth lives.
YOUR BUSINESS TRANSFORMATION
Total control & growth
Second month: twice. Third month: zero. Membership expires silently. They don't renew. You had no warning system. No outreach. No way to intervene. That's 300 EUR gone — and they already told 5 friends the gym wasn't worth it.
Invisible losses
23 members stopped showing up last month — you found out from the bank statement
Total control & growth
Live dashboard with at-risk alerts — you see who’s slipping before they leave
Invisible losses
You have no idea if next month covers rent — you’ll know on the 1st, when it’s too late
Total control & growth
Real-time renewal predictions — see next month’s revenue today
Invisible losses
Spinning class is full, yoga is empty — but you keep running both
Total control & growth
Attendance analytics show what members actually want — cut what doesn’t work
Invisible losses
6 members owe 1,800 EUR — nobody noticed for 2 months
Total control & growth
Automatic arrears tracking per member — zero payments slip through
Invisible losses
The treadmill broke during peak hours — 5 members complained
Total control & growth
Scheduled preventive maintenance with alerts — fix before it breaks
THE COMPLETE SOLUTION
- ZERO MEMBERS LOST
- 100% VISIBLE COLLECTIONS
- REAL PROFIT PER CLASS
"I see every member’s status before I finish my morning coffee."
MOBILE APP
Your members, connected to the gym — from anywhere
Routines, class schedules, timesheets, and available equipment — all in their pocket
Each member sees their routines, logs attendance, tracks classes, and checks reserved equipment directly in the mobile app. They get clear notifications for upcoming activities, while you instantly see who is active, what is being used, and where bottlenecks appear. You keep operational control while your team and members gain real day-to-day autonomy.
The iPlan Digital app on mobile — how your gym members use it every day
FEATURES
YOUR BUSINESS ENGINE
19 modules that turn chaos into a machine — from sign-up to long-term retention. One-click flows from offers to contracts, purchases to stocks, QR check-ins, and more.
Compare gym supplier offers
OFFERS
Collect consumables, supplements, and equipment needs, compare distributor offers side by side, and see the real cost impact per category before you buy.
Pick the right supplier mix for your gym with full cost visibility.
Recurring orders with margin
ORDERS
Turn the selected offer into recurring orders for consumables and supplements, apply your resale margin, and validate expected profit before placing the order.
Order faster and protect healthy margins on front-desk retail sales.
Instant personalized packages
QUOTES
Create personalized packages instantly for each prospect. Compare membership plans (basic/standard/premium), add promotions and discounts, and generate professional PDF offers with complete details. Convert any accepted offer into a binding contract with one click — all items, services, and pricing transfer automatically. Move quoted items directly to your purchase list for immediate procurement, eliminating double data entry.
Stop wasting time explaining prices over the phone. One offer becomes a contract and a purchase list in seconds — close deals faster than ever.
Fully automated contract flow
CONTRACTS
Online document signing for contracts generated in the platform and uploaded PDF files, with full approval traceability. Generate contracts from templates with full membership details, gym rules and protection clauses. Track expirations and manage freezes/suspensions. Attach required medical declarations. Items and services from approved offers are auto-imported into contracts — zero re-typing, zero errors, every detail carried over perfectly.
Members sign complete contracts in 2 minutes while you stay legally protected. Offers flow into contracts seamlessly — no copy-pasting, no mistakes.
Orders and price comparison
PURCHASES
Create supplier orders directly in the system and compare prices for consumables. Link purchases to budgets and categories, and get delay alerts for critical deliveries. Items from offers flow directly into your purchase list — streamlining procurement. After purchasing, add any item to inventory or stocks with a single click for complete traceability from supplier to shelf.
Know exactly how much you spend on consumables. From offer to purchase to stock — the entire supply chain is one seamless flow.
Billing and collections
INVOICES
Automate monthly/yearly billing, track arrears instantly, register payments, and forecast cash flow for upcoming periods.
Know exactly what you’ll collect next month and reduce late payments.
Cash collected by service
REVENUES
Track collections from subscriptions, personal training, class packs, retail extras and one-off services in one place. See what was billed, what was collected, and which revenue lines are slipping behind before the month closes.
You know exactly what the gym collected today and where revenue is leaking before cash flow tightens.
Consumables and supplements
STOCKS
Track consumables in real time, manage supplement inventory, and receive low-stock alerts. Analyze average consumption and optimize recurring orders. Purchased items land in stocks with a single click — no re-entry needed. Distribute stock quantities to specific gym zones or locations with one click — sharing resources across your facilities is instant and effortless.
No more running out of towels on busy days. From purchase order to gym floor in one click — your supply chain runs itself.
Equipment and maintenance
INVENTORY
Track equipment status/history, schedule preventive maintenance, monitor maintenance costs, and manage warranties/service events. After purchasing new equipment, add it to inventory with a single click. Transfer equipment between gym locations or zones instantly — know exactly what's allocated where.
Prevent breakdowns before they happen. Every piece of equipment is tracked from purchase to gym floor with complete cost visibility.
Team task management
TASKS
Manage daily team tasks, class schedules, coach assignments, marketing actions and member requests through structured checklists.
Your team knows exactly what to do at opening/closing without constant reminders.
Real employee hours
TIMESHEETS
Track clock-ins/clock-outs, calculate labor costs by day/week/month, and monitor overtime impact. Export timesheet data for payroll. QR code scanning at your gym entrance and exit — staff and members scan to check in, scan to pause. Timesheets are calculated automatically with zero manual entry. Split employee hours across multiple projects and roles to ensure 100% time utilization.
Members scan a QR code and they're checked in. Staff timesheets build themselves. You see real costs without lifting a finger.
Labor cost per service
LABOR
Track the real labor cost behind each class, personal training session, onboarding flow, and front-desk activity. Compare planned effort with actual hours, see which services consume the most staff time, and protect margin when you expand the schedule or launch new formats.
You stop guessing whether a class or PT package is really profitable. Labor becomes visible service by service.
Trainer leave planning
LEAVE
Plan trainer, receptionist, and cleaning staff leave without breaking the class timetable. See upcoming absences in one place, avoid overbooking the same coach, and keep member experience stable even when the team rotates.
You know in advance when coverage is missing, so classes stay staffed and members are not surprised by cancellations.
Active members and churn risk
CLIENTS
Manage active members, paused accounts, trial users and at-risk renewals with a clear client view. See visit history, packages, payment behavior and the next action needed for each person.
You stop treating the member base as a list. You see who is loyal, who is inactive, and who needs follow-up now.
Team profiles and capacity
EMPLOYEES
Keep trainer, receptionist and support staff records organized with roles, schedules, documents, compensation details and performance context. See availability and responsibilities without searching across chats and spreadsheets.
You know who can cover a class, who is overloaded, and where team capacity is missing.
Vendor network under control
SUPPLIERS
Keep supplement, equipment, cleaning and maintenance suppliers organized with price lists, delivery terms, account managers and document history. Compare vendor offers quickly and know who delivers reliably for each location.
You reorder faster, negotiate from real history and avoid supplier surprises that hit your margin.
Complete member database
CONTACTS
OCR scanning for ID cards and passports in contacts, clients, and employees so data is auto-filled from scanned documents. Keep full member history (subscriptions, payments, classes, issues), segment audiences for campaigns, and track leads/prospects.
Access full member history instantly and personalize communication.
Full schedule visibility
CALENDAR
View full class schedules, manage reservations and capacities, coordinate events, and sync trainer availability with operations.
Avoid class overlaps and missed events due to manual coordination.
Quick internal notes
NOTES
Capture internal notes for member preferences, medical flags, class incidents, sales follow-ups and day-to-day operational reminders. Keep every observation attached to the right context so nothing gets lost between shifts.
Important details stay visible for the team instead of disappearing in WhatsApp or memory.
Organized documents
FILES
Organize contracts, medical declarations, and training plans. Access files from phone and share instantly with members or suppliers.
Your trainer sees plans on mobile; you send contracts/invoices in seconds.
PRICING
INVEST IN GROWTH.
NOT IN CHAOS.
Less than 1 EUR per day to save 3+ hours daily. What's an hour of your time worth? Do the math.
QUICK START
25
EUR + VAT added separately/month
Everything you need to get started. Full access to all modules.
Start with a free 14-day trial. No card is required now. After the trial, continue with 25 EUR/month + VAT only if you want to.
- All 19 modules – zero hidden limitations
- Cancel anytime – no long-term commitment
- Start today – ready to use in under 1 hour
- Fast technical support whenever needed
- Work from anywhere – any device
- Free updates – new features every month
- Automatic backup – your data stays safe
- Unlimited members – your entire client base
SAVE 50 EUR
SERIOUS GROWTH
20,83
EUR + VAT added separately/month
250 EUR/year + VAT added separately
Pay 10 months, get 12. VIP support and premium features included.
Start with a free 14-day trial. No card is required now. After the trial, continue with 250 EUR/year + VAT only if you want to.
- Save 50 EUR – pay for 10 months, get 12
- Priority VIP support – your issues handled first
- Personalized setup – dedicated specialist
- Early access to new features
- Free staff training – maximize outcomes
- Custom reports – dashboards for your gym
- Personal account manager
- Premium security – priority backup & 24/7 support
- Custom integrations – connect your existing tools
- Private community – network with successful gym owners
FREE 14-DAY TRIAL
READY TO RUN YOUR BUSINESS
WITHOUT THE CHAOS?
Every day without iPlan Digital is a day of lost revenue, wasted hours, and invisible problems. One-click offer-to-contract flows, QR timesheets, Gantt planning, instant stock distribution — everything a business needs. Start your subscription today — results in 30 days or less.
CONTACT
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I run a gym and want to see how this works for member management...
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