DESKTOP
Full power at the office
FLEET MANAGEMENT PLATFORM
KNOW THE TRUE COST
OF EVERY VEHICLE YOU OWN
Fuel, maintenance, routes, drivers — real numbers, real profit, real control over your entire fleet. One-click offer-to-contract flows, QR driver check-ins, and instant parts allocation.
The fleet managers who profit are the ones who see every cost. In real time.
MONTHLY SUBSCRIPTION STARTS NOW
YOU GET A 45-MINUTE ONBOARDING SESSION
The first button starts the monthly subscription and includes a 45-minute onboarding session.
TRUSTED BY 500+ BUSINESSES
★★★★★
500+
BUSINESSES GROWING
17
POWER MODULES
+3h
SAVED PER DAY
99.9%
UPTIME
▸PRODUCT WALKTHROUGH◂
SEE iPLAN DIGITAL
IN ACTION.
Watch the full product tour and see how real business owners manage everything from one dashboard — in under 1 hour. See one-click offer-to-contract flows, QR check-ins, Gantt planning, instant stock distribution, and more.
▸MULTI-DEVICE◂
YOUR BUSINESS IN YOUR POCKET.
ALWAYS SYNCED.
Laptop at the office. Tablet in a meeting. Phone on-site. Your data is always up to date — one web platform, zero installations, instant access from anywhere.
LAPTOP
Meetings & remote work
TABLET
On-site inspections
MOBILE
Instant access anywhere
Built for fleet owners who are done with hidden costs:
Vehicles eat money silently
That van costs more in fuel than it earns in deliveries. That truck's maintenance bill doubled last quarter. But you only found out at month-end.
Breakdowns happen at the worst time
The MOT expired. The tire was worn. The engine light was on for weeks. Nobody flagged it. Now the vehicle is down and the client is furious.
Receipts vanish into thin air
Fuel receipts crumpled in the glove box. Service invoices in random email threads. You can't calculate real cost-per-km because data doesn't exist.
You're managing blind
Which vehicles are profitable? Which drivers are efficient? Which routes cost more than they earn? You should know this. Today.
YOUR BUSINESS TRANSFORMATION
Profit & predictability
Losses & delays
The transport quote lost 800 EUR from wrong fuel estimates
Profit & predictability
Quote with real cost/km, fuel and time — your margin is visible upfront
Losses & delays
MOT expired 3 weeks ago — 2,500 RON fine
Profit & predictability
Automatic alert 30 days before expiry — zero fines, zero surprises
Losses & delays
15 lost fuel receipts = non-deductible costs
Profit & predictability
Every expense linked to vehicle automatically — nothing gets lost
Losses & delays
Vehicle broke down on the road, route lost, client furious
Profit & predictability
Scheduled preventive service — prevent breakdowns before they block the fleet
Losses & delays
3 vehicles cost more than they earn — but you don’t know which
Profit & predictability
Real cost report per vehicle — see instantly which ones need replacing
THE COMPLETE SOLUTION
- ZERO FINES
- FUEL UNDER CONTROL
- VISIBLE PROFIT PER VEHICLE
"Every vehicle earns visible profit — zero surprises, zero fines."
MOBILE APP
Your drivers, connected to the fleet — live
Routes, missions, timesheets and fuel reports — all on their phone
Each driver sees assigned missions, logs timesheets, and reports fuel usage and incidents directly from the app. Routes, delivery statuses, and field notes update in real time so dispatch can react immediately when issues appear. You monitor the fleet live, without unnecessary calls and without missing information.
The iPlan Digital app for fleets — how drivers use it on real missions
FEATURES
YOUR BUSINESS ENGINE
19 modules that turn fleet chaos into a lean, profitable operation — from quote to final delivery. One-click flows from quotes to contracts, QR driver timesheets, and instant parts distribution.
Compare parts and supplies
OFFERS
Centralize parts, tires, and consumables by vehicle, compare supplier offers, and quickly see cost differences across the fleet.
Pick suppliers that lower per-vehicle cost and protect route margins.
Fleet orders with margin
ORDERS
Create orders directly from selected offers, choose parts per vehicle, apply commercial margin to billed services, and validate expected profit.
Place accurate fleet orders and keep margin on every route.
Structured transport quote
QUOTES
Calculate transport cost (distance, fuel consumption, estimated time). Add additional costs (cargo insurance, night transport, road taxes). Adjust profit margin based on client and urgency. Generate professional PDF quote with logo and complete details. Track quote status (sent/accepted/declined). Convert any accepted quote into a contract with one click — all routes, costs, and terms transfer automatically. Push quoted services directly to your purchase list for vendor ordering.
One quote becomes a contract AND a purchase list in seconds. No more hours manually calculating costs and distances.
Template generation
CONTRACTS
Online document signing for contracts generated in the platform and uploaded PDF files, with full approval traceability. Create contract from accepted quote. Include standard protection clauses (advance, late penalties, cargo insurance). Manage contracts with drivers and full staff. Set payment terms and invoicing stages. Manage documented addenda (additional routes, route changes). All services and terms from the approved quote are auto-imported — zero re-entry, every route and rate preserved.
Quotes flow into contracts seamlessly. Client receives complete terms. You have legal protection without re-typing a single detail.
Compare and link to vehicle
PURCHASES
Create supplier orders directly from the app (parts, tires, consumables). Compare prices from multiple suppliers. Link purchases to vehicles and see real cost per car. Get alerts when supplier delays delivery. Generate purchase reports per vehicle/month/supplier. Items from quotes flow directly into your purchase list. After purchasing, add any part to stocks with a single click for complete traceability from supplier to vehicle.
From quote to purchase to vehicle inventory — one seamless flow. Know exactly how much you spent on each vehicle.
Invoicing and collections
INVOICES
Create invoices per contracts (monthly, per route, per km traveled). See instantly which clients have paid and outstanding invoices. Collect quickly and mark payments in system. Track all collections and arrears per client. Identify late-paying clients and stop services for non-payment.
Know exactly what you need to collect next month. No more waiting 90 days to find out a client won't pay.
Collections by route and contract
REVENUES
Track revenue collected from routes, monthly contracts, urgent deliveries and extra kilometers across your transport operation. Compare contracted value with collected money so unpaid work and weak routes stand out fast.
You know which transport lines bring cash in and which ones are only creating invoices.
Parts and consumables
STOCKS
Track exactly what parts you have in stock (oil filters, air filters, tires, fluids). Avoid ordering parts you already have in the depot. Transfer parts between locations and save time. Get alerts when stock drops below minimum level. Calculate real parts cost per vehicle. Purchased parts land in stocks with one click. Distribute parts to specific vehicles, depots, or routes with one click — sharing resources across your fleet is instant.
Allocate tires to Vehicle A, filters to Vehicle B — one click each. No more rush-ordering parts at inflated prices.
Vehicles and maintenance
INVENTORY
Keep records of all vehicles with complete details (make, model, year, km, history). Schedule maintenance and technical inspections preventively. Track repair and maintenance costs per vehicle. Allocate and transfer vehicles between drivers quickly. Generate usage reports and identify underused vehicles. After purchasing new parts or accessories, add them to vehicle inventory with one click. Transfer vehicles between depots instantly.
One-click transfers between depots. Know exactly which vehicles cost too much to maintain and when they need replacing.
Service and maintenance
TASKS
Schedule services and preventive maintenance for all vehicles. See real-time status of all vehicles (available, in service, on route). Instantly identify issues blocking vehicles. Team attaches reports after each completed service. Prioritize tasks correctly by urgency.
Team knows exactly which vehicle needs servicing. You see from the office which cars are available for new routes.
Real driver hours
TIMESHEETS
Each driver logs entry/exit from phone. Calculate real staffing cost per route. Identify drivers exceeding normal schedules generating extra costs. Export timesheet data for payroll at month end. Identify the most productive and efficient drivers on routes. QR code scanning at depot entrance and exit — drivers scan to start their shift, scan to end. Timesheets are calculated automatically. Split driver hours across multiple routes and projects to ensure 100% fleet utilization.
Drivers scan a QR code at the depot and their shift begins. Real labor costs per route — zero manual entry, zero guesswork.
Labor cost per route
LABOR
Track real labor cost for drivers, dispatchers, and service staff by route, mission, or vehicle. Compare planned hours with actual execution, identify overtime-heavy operations, and understand which contracts stay profitable after staffing costs are included.
You stop treating labor as a vague overhead. You see the real staffing cost behind every transport line.
Driver leave planning
LEAVE
Plan driver and dispatch leave directly against the route schedule. Avoid having key vehicles parked because the assigned driver is away, coordinate replacements before absences happen, and keep deliveries covered during holidays or peak weeks.
Routes stay staffed because leave is visible early, not discovered after dispatch has already committed capacity.
Shippers and contract accounts
CLIENTS
Manage shippers, contract customers, repeat route accounts and prospects with a full commercial history in one client module. See delivery patterns, complaints, margins and open opportunities before the next dispatch call comes in.
Your commercial picture stays organized even when operations are moving fast every day.
Drivers and dispatch team
EMPLOYEES
Keep driver, dispatcher and support staff records organized with documents, route assignments, certifications and availability context. See who is on the road, who is available and where staffing pressure is building.
You plan routes around actual team capacity, not last-minute guesswork.
Fuel, service and parts vendors
SUPPLIERS
Manage fuel stations, service shops, tire partners, parts vendors and roadside providers with negotiated tariffs, terms and intervention history. Know which supplier serves each route or vehicle best.
You cut downtime because dispatch knows exactly who to call, at what price and for which vehicle.
Client/supplier history
CONTACTS
OCR scanning for ID cards and passports in contacts, clients, and employees so data is auto-filled from scanned documents. Keep all client data organized with complete history (routes done, payments, complaints). Manage supplier database with prices and delivery times. Segment clients by service type (local, domestic, international). See complete history of each client. Export lists for targeted marketing campaigns.
When a client calls for a new route, you have the full history in one click. Build long-term relationships.
Complete fleet planning
CALENDAR
Visualize all routes by vehicle and driver on a single page. Schedule services and technical inspections without conflicts. Set reminders for important deadlines (MOT, RCA insurance, vignette, tachograph). Coordinate driver leave with route schedule. Automatically block slots for service and inspection.
No more overlapping routes or leaving vehicles idle. Never miss MOT or insurance deadlines because you forgot.
Route and incident notes
NOTES
Capture quick notes for delivery exceptions, vehicle incidents, fuel observations, client-specific instructions and dispatch follow-ups. Keep field reality centralized so decisions are made on the full context.
Critical operational detail stays visible long after the phone call ends.
Documents on phone
FILES
Organize all documents per vehicle (MOT, insurance, vehicle ID cards, transport licenses). Access documents on-site from phone when authority asks for papers. Share files with clients and suppliers instantly. See file change history. Search quickly across all files by vehicle or document.
Driver has vehicle papers on phone. You send the client cargo insurance proof in 10 seconds.
PRICING
INVEST IN GROWTH.
NOT IN CHAOS.
Less than 1 EUR per day to save 3+ hours daily. What's an hour of your time worth? Do the math.
QUICK START
25
EUR + VAT added separately/month
Everything you need to get started. Full access to all modules.
Start with a free 14-day trial. No card is required now. After the trial, continue with 25 EUR/month + VAT only if you want to.
- All 19 modules – zero hidden limitations
- Cancel anytime – no long-term commitment
- Start today – ready to work in under 1 hour
- Fast technical support when you need it
- Work from anywhere – any device
- Free updates – new features monthly
- Automatic backup – your data is safe
- Unlimited vehicles – your entire fleet included
SAVE 50 EUR
SERIOUS GROWTH
20,83
EUR + VAT added separately/month
250 EUR/year + VAT added separately
Pay 10 months, get 12. VIP support and premium features included.
Start with a free 14-day trial. No card is required now. After the trial, continue with 250 EUR/year + VAT only if you want to.
- Save 50 EUR – pay 10 months, get 12
- VIP priority support – your issues resolved first
- Personalized setup – dedicated specialist for you
- Early access to new features – test before everyone
- Free team training – maximize results
- Custom reports – dashboards for your fleet
- Personal account manager – someone who knows you
- Premium security – priority backup and 24/7 support
- Custom integrations – we connect with what you already use
- Private community – networking with successful fleet managers
FREE 14-DAY TRIAL
READY TO RUN YOUR BUSINESS
WITHOUT THE CHAOS?
Every day without iPlan Digital is a day of lost revenue, wasted hours, and invisible problems. One-click offer-to-contract flows, QR timesheets, Gantt planning, instant stock distribution — everything a business needs. Start your subscription today — results in 30 days or less.
CONTACT
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